What Is Unrestricted Cash?
Let me explain unrestricted cash directly: it's the cash a company has that can be spent on anything, with no creditors claiming it. Companies often need to keep a minimum cash level on their balance sheets to meet debt covenants, in case of default or nonpayment on credit. The cash above those requirements? That's your unrestricted cash.
This unrestricted cash forms part of the organization's liquid funds, meaning you can access it easily. It's crucial because it indicates how much cash is available for short-term bills and credit obligations.
Understanding Unrestricted Cash
You'll find unrestricted cash on a company's balance sheet, usually under cash and cash equivalents. This represents money the organization can spend right now—it's liquid and ready. As a current asset, it's accessible for short-term use.
Liquidity matters a lot; having enough cash lets a company handle short-term debt and pay vendors. These are current liabilities, due within 90 days. Unrestricted cash ensures current assets cover these, which is your working capital.
When reporting financials, unrestricted cash goes in the cash and cash equivalents line on the balance sheet.
What Counts as Cash and Cash Equivalents
- Currency notes, coins, and cash in bank accounts like demand deposits or savings.
- Short-term investments easily convertible to cash, such as certificates of deposit.
- Certain marketable securities, like U.S. Treasury bills, if they mature in 90 days or less and can be liquidated quickly.
Unrestricted Cash vs. Restricted Cash
Restricted cash is what a company holds but can't freely spend—it's set aside, often to secure a bank loan or credit facility. Financial institutions might impose covenants requiring this as collateral, protecting them if the company defaults or goes bankrupt.
You'll see restricted cash as a separate line on the balance sheet, with details in the notes. If it's short-term (under a year), it's under current assets; longer-term, it's noncurrent. Unrestricted cash, however, is always a current asset, free for any use since it's not pledged.
Example of Unrestricted Cash
Take XYZ Corporation, which makes machinery and borrowed $1 million from a bank. The bank set a covenant requiring $400,000 cash on hand at all times. On their balance sheet, that $400,000 is restricted cash.
But their cash and cash equivalents total $650,000—that's unrestricted and available for anything. Even with the restriction, they've got plenty to cover $300,000 in accounts payable and $100,000 in short-term debt.
Balance Sheet Example of Unrestricted and Restricted Cash
Here's a portion of XYZ's balance sheet to show you:
Current Assets
- Cash & Cash Equivalents: $650,000
- Restricted Cash: $400,000
- Inventory: $200,000
- Accounts Receivable: $50,000
Current Liabilities
- Accounts Payable: $300,000
- Short-term Debt: $100,000
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